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Offer 1 out of 12 from 02/10/25, 11:22

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Pinnipedia Technologies GmbH

Pinnipedia Technologies GmbH is a Berlin startup building a cloud platform that automates and assists the creation of audit-ready IT-security concepts for German/EU standards (e.g., BSI-Grundschutz, C5). Our product combines LLMs, a domain knowledge graph, and workflow automation to turn scattered inputs (policies, asset lists, audits) into draft security concepts, checklists, risk/impact matrices, and evidence that stands up in audits.

We are IGP-funded (2025/26) and co-develop with FU Berlin and pilot users from industry and security consulting. By Aug 2026 we aim to ship a multi-tenant SaaS with hardened cloud setup, CI/CD, quality dashboards and a go-to-market kit.

We work as a small, hands-on team with a modern stack, pragmatic documentation, and a focus on reliable, compliant outcomes for SMEs.

Administrative Assistant (m/f/d)

Working field:

Pinnipedia is a new Berlin startup building a cloud platform that automates and assists the creation of audit-ready IT-security concepts (e.g., BSI-Grundschutz, C5). We’re IGP-funded (2025/26) and co-develop with FU Berlin and pilot users from industry and security consulting.

We’re hiring a part-time Administrative Assistant (20 h/week) to keep our project on schedule, audit-ready, and well documented. You’ll be the organiser behind our MVP development: meetings, minutes, evidence, timesheets, and submission hygiene—so engineers and the Product Owner can move fast.

Project operations (~60%)

  • Orchestrate calendars & ceremonies; prepare agendas, take minutes, track actions/decisions (Jira/Confluence/Notion).
  • Maintain tidy documentation and audit evidence (test protocols, logs, approvals, screenshots) with clear versioning.
  • Own timesheet hygiene and milestone checklists; help prepare claims (Mittelabruf).

Company operations (~20–30%)

  • Vendor & subscription admin; collect invoices/receipts for the tax advisor; simple purchasing.
  • On/Offboarding checklists, NDA tracking; travel & event logistics.
  • Keep shared drives clean, searchable, and permissioned.

External communication (~10–20%)

  • Draft short updates (LinkedIn/one-pagers/newsletters); coordinate posts and assets.
  • Support partner comms (FU Berlin, pilots), webinar logistics, slide decks & FAQs.
  • Maintain a small media/press kit; route inbound requests.

Tools we use: M365, Excel, Teams, Powerpoint, AI-enhanced productivity, Project Management Tools

Requirements:

Must-have

  • 2+ years in project coordination/operations.
  • German C1 and good English; strong writing & formatting.
  • Calm, proactive organiser who enjoys structure; spreadsheet-comfortable (filters, pivots, simple formulas).
  • Habit of clear versioning and evidence hygiene (screenshots, approvals, links).

Nice-to-have

  • Public-grant know-how (IGP/ZIM/EU),
  • Experience with social posting.
  • Business administration background.
  • Accounting / Budgeting Know-how.

What we offer:

  • Hybrid, part-time (20 h/week) with flexible scheduling; office days in Berlin when needed.
  • Competitive pro-rated salary (up to €55,000 FTE gross → ~€27.5k p.a. at 20 h/week).
  • Small, focused team; direct collaboration with the Product Owner, engineers, and academic/industry partners.
  • Modern tooling; real ownership over documentation and submission hygiene.
  • Impact: help SMEs meet rising security requirements with less friction.

How to apply:

Ready to bring order to a fast, ambitious project? Apply here on JOIN with your CV (PDF) and a short note (max 200 words) describing how you would set up timesheet & evidence hygiene from week 1.

Our process: 20-min intro → 60-min practical case (docs/minutes/checklist) → 30-min team chat → references. We review applications within 5 business days.